We are all most likely aware of the benefits of document management, but we may not all be aware of the true value of how document management is implemented in the firm.  Our goal here at NetDocuments is to educate our customers and prospective customers on the true value of a cloud-operated system and how a SaaS model of distribution is advantageous for law firms.  Transforming your practice in 2015 means upgrading to the security and reliability of the cloud and throwing out legacy systems that are expensive to maintain and hard to monitor.  NetDocuments has been helping law firms for 15+ years realize the value of cloud-based document management, and our goal in 2015 is to continue educating on modern law practices that will transform your office into an efficiency-machine. 

Some people like to text, some prefer email, some like a secure portal to log into, and some still prefer frequent face-to-face visits. Understanding the unique needs of your client will determine which technology platform will be most useful and will help the relationship along throughout the course of any given case. This puts an extra responsibility on the backs of the attorney to be in tune with all of the technology resources at his/her disposal. Mitch Jackson relates a story about how he was able to employ a new program for texting on his PC to help him keep connected to clients. Whatever the medium, it is important to adapt and to not be afraid to learn new technology.

ndOffice, NetDocuments' Microsoft Office integration product, has won Technolawyer's Top 10 Products of 2014 Award. ndOffice was chosen by subscribers amongst a pool of nearly 200 products that Technolawyer highlighted throughout the year. Launched in April, ndOffice has revolutionized the way that documents are managed by embedding NetDocuments' core functionality of saving, editing, version control, and document profiling directly into the Microsoft Office applications.

Dykema, a leading national law firm, has selected NetDocuments to replace their current on-premises document management solution. Recognizing that document and email management provide value not only to their clients but to the firm, Dykema conducted extensive due diligence to modernize their technology with a best-of-breed solution. NetDocuments was selected as the DMS platform that will meet the requirements for usability, stringent data security, compliance, collaboration, enterprise search, and built-in mobility.

Came across an interesting topic the other day: most of us in technology have given way to the incorrect use of the word "premise" when referring to the traditional software model being installed on-premises – and yes, turns out Word's spellchecker was right all along. So, this has been going on for some time, but little did I know that there are hot and heavy debates taking place on this very topic.

What does true collaboration entail?  What are the time saving features that allow your firms productivity to flow smoothly?  The most valuable piece of your work day that collaboration addresses is your time.  True collaboration is an open tunnel of communication between you and your clients that is easily accessible, yet secure and confidential.  When these channels are free flowing, time is on your side, and workflow processes increase dramatically.  The collaboration and communication between you and your clients is vital to your business, so "back-and-forth" exchanges need to be seamless and accessible.

Although the ability to assign some access rights is available on shared network drives, it is very basic and does not offer the level of security that your clients require or expect.  When everyone has access to all documents, the risk of inadvertent deletion or sharing increases substantially.

 

Frank Gillman, CIO at Lewis Brisbois, discusses the changing role of the CIO in today's fast-moving legal technology landscape.

As the role of the CIO continues to evolve, we decided to sit down with several CIOs to discuss the future of the legal document and email management. Download the whitepaper and see what they have to say about key technology trends facing today's firms, and what role a modern content management platform will play in the future.

Salt Lake City, UT – November 24, 2014 – Trumpet Inc., a premier provider of software and technology consulting, has built, tested, and deployed their Optical Character Recognition (OCR) software, known as Symphony OCR and integrated it with NetDocuments, the leading cloud-based document and email management service. 

Symphony OCR will further enhance NetDocuments' robust search capabilities for imaged files that are not yet text-searchable.  "Trumpet is extremely excited to partner with NetDocuments to make Symphony OCR software available to their customers," said Robin Houston, Director of Sales and Marketing at Trumpet.  "NetDocuments has very robust search functionality, however, many firms have as much as 50% of their database saved as image-based files which are not found during a text search.  By installing Symphony OCR with NetDocuments, firms will be ensured ALL of their documents are text-searchable."

NetDocuments, the leader in cloud-based document and email management, announced today that Troy Bartlett will join the company as Director of Technical Services.  Troy brings with him over 20 years of experience in legal document management technology, and will lead the technical services team as they continue building tools and processes to transition firms from legacy systems into NetDocuments' modern, cloud-based application.